A Complete Breakdown of the Airtable Software – Features, Cost, Pros and Cons
Most users have a very narrow perspective when it comes to project management software which limits the ways in which they are using it. They do not realize that this is a platform designed for marketing agencies as well as construction firms hence it can handle a heavier load. Airtable software is one example of a visual tool that provides context for every stage, task, and step of a project. It comes with color-coded labels and charts that help make budgeting and scheduling much easier.
The product is meant to help managers by providing them with services that help communicate with clients, investors, and other stakeholders. It has all the tools needed to complete tasks and collaborate with the team in a creative manner. There is also a client portal that intends to increase project transparency.
Highlighted Features Airtable Software
Airtable features include the standard project management functions that users would expect but they are packaged in a way that makes them intuitive and user-friendly. There is no internal chat option on the platform but with the other collaborative options available it will go unnoticed.
Enhanced Security
Airtable software can integrate with multiple large-scale SSO providers such as Google Authenticate, Azure AD, One Login, and Okta to make logins safer and easier. Each member can also set up their additional identity verification using two-factor authentication.
Better Planning
Airtable software uses a task scheduler which gives users the ability to choose between the list, Kanban board, or Gantt chart view. They can create their own unique gallery and sort tasks according to priority levels. Employees also have access to a shared calendar which they can view and edit to make sure everyone is on the same schedule. It has resource management options too which allow managers to track each employee and customize their workload with automated spreadsheets.
The Airtable spreadsheet helps set up a customized time tracking option for all team members. The templates are pre-made and Airtable offers many built-in options which allow users to jump right into the task with minimal preparation time. Managers can save time by automating the repetitive tasks so they can focus on the important assignments.
Comprehensive Documentation
Airtable has the option to store all types of files under the documentation storage space. Users can dump their project materials whether they are documents, additional spreadsheets, PDFs, videos, images, or any other file in a single location.
Easy Collaboration
Airtable features include swift communication with the task commenting systems. Relevant parties can provide updates or feedback by tagging the person. There are team dashboards where each department has its own global spreadsheet which is custom-built with contributions from each user.
Airtable also has a mobile application that brings all the useful features to iOS and Android platforms. Team members can stay in touch even when they are not at their desks and coordinate with other workers on the go. There is no need to refresh pages or follow-up with other members.
Accurate Budgeting
Airtable offers a variety of reports and provides users the options to display them on dashboards. These are created with customized spreadsheets and can be downloaded for sharing with stakeholders.
Pros and Cons of Airtable Software
Airtable has many features which users could expect from a typical project management software and these include to-do lists, shared calendars, Kanban boards, and collaboration options. It even offers client access but one of the most unique options is the gallery task-tracking view which is different from the Kanban board. It does not compartmentalize tasks into specific categories but organizes them into cards.
Each category can be sorted automatically according to the due date, launch date, client, assignment members, and other details. This feature offers the same utility as the Kanban board and it is included for the aesthetic appeal. Airtable lacks a budgeting tab and the records or categories are supposed to function as reports. Those who do not have the skills to create a budget using spreadsheets can use one of the templates. It provides an overall framework through which users have everything they need.
Airtable Cost
The ideal user is someone from a graphic design firm, advertising agency, or marketing company. This software bills user based on the number of users on a monthly basis.
There is a free version of the software which allows users to create unlimited databases with 1,200 records in each one. It also offers access to a mobile app and 2GB attachments. Airtable cost starts at $10 per user in the Plus plan which gives users the option to add 5,000 records for every database and 5GB storage space. Users can upgrade to the Pro package which is $20 per user and has the option to add 50,000 records per database. There is 20GB attachment space and access to calendar features, user permissions, custom branded forms.
This option has the option to add unlimited records to unlimited databases and up to 1,000 GB of storage space. Each new employee gets an individualized onboarding guide and training. Even the free version offers better functionality than the project management software vendors.
The Bottom Line
Airtable is colorful and visually driven tool for project management which helps creative teams organize their efforts. From image-based Kanban boards to task management options, Airtable does not disappoint.
